Rare Book Monthly

Articles - March - 2020 Issue

Five Canadian University Libraries Band Together for Extra Storage

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Downsview stacks (McMaster University website photo).

Five Canadian universities have banded together to deal with an issue many libraries face – growing collections of books few if any people ever read. Storage space is limited, particularly as students want more space set aside for computer terminals and other means of access to information. Still, libraries highly prize their books and other printed paper and recognize the need for its preservation and access to it. This program received a bit of added publicity by a recent CBC (Canadian Broadcasting Corporation) article expressing some concerns about it. We will get to that in a moment, but first here is a description of the program to relieve some of the pressures its member libraries are experiencing.

 

Five Ontario, Canada, universities have come together to create a single storage location for their books that do not receive much use. They are, the University of Toronto, University of Ottawa, Western University, McMaster University, and Queen’s University. The books are housed at the University of Toronto's Downsview Campus. The clever name for this program is Keep@Downsview. The only problem with this name is if you type it into a computer document, it will immediately convert it to a supposed email link.

 

The Downsview facility consists of “high density” storage. It is designed to hold up to 5 million volumes with expansion possible. The agreement was signed in 2017 and by spring of 2019, it already held 3.3 million volumes. Their website explains that it is designed to hold “important but lesser used print journals and books from the five university libraries.” For example, Western University has defined this as being books that have not been taken out of the library in over ten years, or never at all. This isn't a perfect guide, especially with periodicals as they are generally read in the library, rather than taken out. Some human discretion is needed. An example of such a book might be a 30-year-old textbook, of some historic significance but with little demand for it now. This project enables the universities to keep this material without filling up needed space in their regular library.

 

Off-site high density storage does not mean difficult accessibility. The universities will be able to quickly obtain material at Downsview. There are two ways. If it's a periodical or single chapter of a book, the item can be copied and converted to a pdf which is sent electronically to the requesting university. For a full book, it will be shipped out, and the members all being located in Ontario, two-day delivery is the norm. The books submitted by each university remain in that library's catalogue so they can still be found as easily as if they were still there. While not in that university's catalogue, items submitted by the other universities will also be available though their inter-library loan protocols.

 

The costs, after some initial funding, are borne by the five universities. It isn't inexpensive, but is much less costly then maintaining five separate facilities, especially with such things as security and climate control being required.

 

What, then, are the concerns we mentioned earlier? The CBC article mentioned some reservations expressed by professors at Western University. One concerns what happens to duplicate copies. Books that are duplicated between the universities but are not of much value may be recycled. A professor expressed the view that not all copies are alike, they may have different annotations, provenance, etc. There was also concern that books from a 100-year-old gift to the university would end up in storage, although the library is attempting to keep all of them at home. One professor even raised the issue that shipping books back by truck would raise Canada's carbon footprint.

 

There is also the issue of convenience. Having the books onsite is easier for users than two-day delivery. It also affords the opportunity to scroll through books to see if they are of interest. However, it should be remembered that these are only books that are rarely if ever looked through, so the inconvenience should be limited. Of course, it would be best if every library could keep every book it has ever had, but resources, in terms of space, finances, and personnel are limited. Meanwhile, the number of books that have been published grows everyday, while alternatives to physical printed material abound. Choices have to be made, and it is sound policy for libraries to take reasonable precautions before draconian choices are forced upon them.

Rare Book Monthly

  • <b>Swann Auction Galleries Apr 15:</b> Frances Palmer, <i>Battle of Buena Vista,</i> chromolithograph, New York, 1847. $4,000 to $6,000.
    <b>Swann Auction Galleries Apr 15:</b> Antonio Colmenero de Ledesma, the earliest publication concerned solely with chocolate, first edition, Madrid, 1631. $10,000 to $15,000.
    <b>Swann Auction Galleries Apr 15:</b> Romans Bernard, <i>An Exact View of the Late Battle at Charlestown, June 17th, 1775,</i> engraving, 1776. $40,000 to $60,000.
    <b>Swann Auction Galleries Apr 15:</b> <i>A Short Narrative of the Horrid Massacre in Boston,</i> English edition, London, 1770. $12,000 to $18,000.
    <b>Swann Auction Galleries Apr 15:</b> William Soule, <i>Lodge of the Plains Indians,</i> albumen print, 1872. $1,500 to $2,500.
    <b>Swann Auction Galleries Apr 15:</b> Manuscript document to enforce New York’s “Agreement of Non-Importation” during the heyday of the Sons of Liberty, New York, 1769. $10,000 to $15,000.
    <b>Swann Auction Galleries Apr 15:</b> Clarence Mackenzie, <i>Drummer Boy of the 13th Regiment of Brooklyn,</i> salt print with applied color, 1861. $3,000 to $4,000.
    <b>Swann Auction Galleries Apr 15:</b> Moses Lopez, <i>A Lunar Calendar,</i> first Jewish calendar published in America, Newport, RI, 1806. $3,000 to $4,000.
    <b>Swann Auction Galleries Apr 15:</b><br>The Book of Mormon, first edition, Palmyra, 1830. $30,000 to $40,000.
  • <center><b>Doyle<br>Stage & Screen<br>Auction April 28</b>
    <b>Doyle, Stage & Screen:</b> Lot 12. OKLAHOMA! Celeste Holm's vocal score for Oklahoma! inscribed by Richard Rodgers. $3,000 to $5,000.
    <b>Doyle, Stage & Screen:</b> Lot 20. WILSON, DOOLEY. Fine inscribed photograph to Celeste Holm with Casablanca reference. $2,000 to $3,000.
    <b>Doyle, Stage & Screen:</b> Lot 79. Original production script of the Broadway musical CATS with notes written by Claude Tessier. $600 to $900.
    <center><b>Doyle<br>Stage & Screen<br>Auction April 28</b>
    <b>Doyle, Stage & Screen:</b> Lot 139. STEPHEN SONDHEIM. Autographed musical manuscript signed for "Broadway Baby" from Follies. $500 to $800.
    <b>Doyle, Stage & Screen:</b> Lot 180.<br>Cecil Beaton. Headdress for Liza at the Ball, from My Fair Lady, circa 1962. $700 to $900.
    <b>Doyle, Stage & Screen:</b> Lot 177.<br>Cecil Beaton. Set Design for The Gainsborough Girls, 1951. $2,000 to $3,000.
  • <b>Old World Auctions (April 28):</b><br>Lot 54. Fanciful engraving of earth's interior with magma core and errupting volcanoes (1682). $1500 to $1800.
    <b>Old World Auctions (April 28):</b><br>Lot 165. Rare state of Jefferys' influential map of New England in contemporary color (1755). $8000 to $9500.
    <b>Old World Auctions (April 28):</b><br>Lot 177. Mouzon's foundation map of the Carolinas (1775). $10000 to $13000.
    <b>Old World Auctions (April 28):</b><br>Lot 183. Very rare first state of De Fer's map of the Lower Mississippi Valley (1715). $20000 to $25000.
    <b>Old World Auctions (April 28):</b><br>Lot 253. Scarce Scottish edition based on Ellicott's plan of Washington, D.C. (1796). $2400 to $3000.
    <b>Old World Auctions (April 28):</b><br>Lot 313. Stunning view of Philadelphia by John Bachmann (1850). $3250 to $4250.
    <b>Old World Auctions (April 28):</b><br>Lot 338. Rare Civil War map based on Bucholtz map of Virginia (1862). $9500 to $12000.
    <b>Old World Auctions (April 28):</b><br>Lot 667. First map to accurately show Luzon in Philippines (1590). $6000 to $7500.
    <b>Old World Auctions (April 28):</b><br>Lot 682. Rare map of Shanghai International Settlement published just after WWI (1918). $7000 to $9000.
    <b>Old World Auctions (April 28):</b><br>Lot 738. Coronelli's superb map of the Pacific showing the Island of California (1697) Est. $2400 - $3000
    <b>Old World Auctions (April 28):</b><br>Lot 743. A cornerstone piece in the mapping of Australia and New Zealand (1726) Est. $6000 - $7500
    <b>Old World Auctions (April 28):</b><br>Lot 781. An uncommon signature during Jefferson's Governorship of Virginia (1779) Est. $9500 - $11000
  • <center><b>Sotheby’s<br>Collection of a Connoisseur:<br>History in Manuscript, Part 2<br>27 April 2021</b>
    <b>Sotheby’s, through Apr. 27:</b><br>Ronald Reagan. Series of 37 letters to Senator George Murphy, and related material, 1968-90. £50,000 to £70,000.
    <b>Sotheby’s, through Apr. 27:</b><br>Chaim Weizmann. Autograph letter signed, to General Sir Gilbert Clayton, 6 September 1918. £20,000 to £30,000.
    <b>Sotheby’s, through Apr. 27:</b><br>Sir Winston Churchill. Autograph letter signed, to Pamela, Lady Lytton, 1942. £20,000 to $30,000.
    <center><b>Sotheby’s<br>Collection of a Connoisseur:<br>History in Manuscript, Part 2<br>27 April 2021</b>
    <b>Sotheby’s, through Apr. 27:</b><br>Oscar Wilde. Five autograph letters signed, to Alsager Vian, 1887. £15,000 to £20,000.
    <b>Sotheby’s, through Apr. 27:</b><br>Napoleon I. Letter signed to Admiral Ganteaume, ordering the invasion of England, 22 August 1805. £10,000 to £15,000.
    <b>Sotheby’s, through Apr. 27:</b><br>Horatio, Viscount Nelson, and Emma Hamilton. Two autograph letter signed, to Catherine and George Matcham, 1805. £6,000 to £8,000.
  • <center><b>Doyle<br>Rare Books, Autographs & Maps<br>Timed auction, April 29</b>
    <b>Doyle, Rare Books, Autographs & Maps:</b> Lot 1032. RATZER, BERNARD. Plan of the City of New York in North America, surveyed in the years 1766 & 1767. $40,000 to $60,000.
    <b>Doyle, Rare Books, Autographs & Maps:</b> Lot 1011. [BROADSIDE]. Life, Last Words and Dying Confession, of Rachel Wall... $2,000 to $3,000.
    <b>Doyle, Rare Books, Autographs & Maps:</b> Lot 1055. BEATON, CECIL. Scrapbook prepared by Cecil Beaton over the period 1935-1944, with some later inclusions. $800 to $1,200.
    <center><b>Doyle<br>Rare Books, Autographs & Maps<br>Timed auction, April 29</b>
    <b>Doyle, Rare Books, Autographs & Maps:</b> Lot 1051. ADDAMS, CHARLES. Original drawing "I hope the power doesn't go out until after Masterpiece Theatre." $15,000 to $20,000.
    <b>Doyle, Rare Books, Autographs & Maps:</b> Lot 1037. The Campaign Speeches of Nixon of Kennedy, inscribed to William Safire by Richard Nixon and secretarially for John Kennedy. $2,000 to $3,000.
    <b>Doyle, Rare Books, Autographs & Maps:</b> Lot 1036. Celebration of the Commencement of Work on Rapid Transit Railroad. March 24th 1900, one o'clock, City Hall Park, New York. $200 to $300.
    <b>Doyle, Rare Books, Autographs & Maps:</b> Lot 1005. 1955 Brooklyn Dodgers signed baseball including Jackie Robinson. $3,000 to $5,000.

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